Privacy Policy

Last updated: August 30, 2026

PDR Strategies, LLC, doing business as The PIO Calendar (“The PIO Calendar,” “PIO Calendar,” “we,” “us,” or “our”), respects your privacy.

This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you use piocalendar.com, create an account, accept an invitation, submit content, communicate with us, or use related services collectively referred to as the “Platform.”

By using the Platform, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with the Platform.

Information you provide directly

We may collect:

Name and email address
Username and account credentials
Organization, employer, title, and professional role
Account and invitation information
Profile photographs, biographies, credentials, expertise, publications, and professional links
Event, organization, resource, job, book, product, review, or other submission information
Communications, corrections, recommendations, and support requests
Contributor confirmations, agreements, and participation choices
Notification and email preferences
Payment, tax, and payout information if a contributor-payment program is enabled
Information submitted when claiming or managing an organization or profile
Any other information you voluntarily provide

Please do not submit sensitive personal information that the Platform does not request.

Public content

Some information is intended for public display, including approved:

Events and organizations
Author and professional profiles
Bookshelf listings and reviews
PIO Picks recommendations
Jobs and resources
Contributor names, biographies, professional affiliations, and attributed recommendations

The submission form or account interface may identify which information is public, private, optional, or subject to administrator approval.

Private submission details, ownership conflicts, product-connection suggestions, payment records, and administrator notes are not intended for public display unless otherwise explained.

Information collected automatically

When you visit or use the Platform, we and our service providers may automatically collect:

Internet Protocol address
Browser, device, and operating-system information
Approximate geographic location derived from an IP address
Pages viewed and features used
Referral source and search information
Dates, times, session duration, and navigation paths
Links, buttons, or resources selected
Cookie and similar technology identifiers
Performance, diagnostic, and error information
Security and login activity
General live-presence information, such as whether a visitor is currently active on the Website and which page is being viewed

Approximate location information is generally limited to a city, region, state, or country. We do not seek precise GPS location through ordinary Website use.

Email activity

For emails sent through The PIO Calendar, we may collect:

Delivery and failure status
Estimated opens
Links clicked
Date and time of activity
Device or browser information associated with the interaction
Whether activity appears likely to come from a person, automated security scanner, privacy service, or other automated system

Email-open and click information can be incomplete or inaccurate. It does not prove that a particular person read or intentionally interacted with a message.

Information from other sources

We may receive information from:

Publicly available websites and event sources
Event organizers, publishers, employers, organizations, and contributors
Users submitting corrections or professional relationships
Retailers and affiliate networks
Email, analytics, security, hosting, and operational providers
Connected WordPress services or plugins
Authorized organization owners or account managers

We may combine this information with information already associated with a Platform record to improve accuracy, identify duplicates, or review ownership and authorization.

2. How We Use Information

We may use information to:

Operate, maintain, secure, and improve the Platform
Create and administer accounts
Send and manage invitations
Authenticate users and protect account access
Review account, organization, and Profile ownership
Receive, review, edit, approve, decline, or publish submissions
Maintain Events, Bookshelf, PIO Picks, Profile, Organization, Resources, and Jobs features
Process corrections and schedule changes
Connect approved Events, Organizations, Profiles, Books, Products, and other records
Send account, invitation, submission, security, and administrative messages
Send publications and marketing messages consistent with user preferences
Measure email delivery, estimated opens, clicks, scanner activity, and failures
Understand Website traffic, usage, geographic reach, and feature performance
Detect fraud, spam, abuse, duplicate content, and security threats
Maintain activity histories, approvals, and audit records
Provide search, matching, recommendation, analytics, and discovery tools
Support affiliate-link administration and contributor revenue sharing when enabled
Process or document contributor payments when applicable
Respond to questions, privacy requests, and legal claims
Enforce our Terms & Conditions
Comply with legal, accounting, tax, and regulatory obligations

We may create aggregated or de-identified information that does not reasonably identify an individual. We may use that information for analytics, reporting, planning, and Platform improvement.

3. Accounts, Invitations, and Organizations

When an invitation is restricted to a specific email address, we use that address to verify the intended recipient and preserve secure account binding.

We may retain information about invitations, including:

Invited name and email address
Invitation sender
Related organization or Profile
Date sent, expiration, acceptance, cancellation, or deletion
Delivery and interaction status
Ownership or authorization conflicts

If an invitation or ownership request conflicts with an account or Profile already controlled by someone else, we may retain the relevant information for administrator review rather than automatically transferring ownership.

Organization owners or managers may have access to information necessary to manage authorized records and users. They do not automatically receive access to unrelated private account information.

4. Profiles and Professional Information

Approved Profile information may be publicly accessible, indexed by search engines, included in Platform search, and displayed with connected Events, Organizations, Books, or other content.

Private contact details, credentials awaiting review, ownership records, and administrator notes will not be intentionally published unless identified as public or approved for publication.

You should provide only professional information you are comfortable making public.

Removing information from the Platform does not guarantee its immediate removal from search-engine caches, archives, screenshots, or copies made by others.

5. Bookshelf and PIO Picks Information

Bookshelf and PIO Picks submissions may include:

Contributor or author identity
Professional affiliation
Original descriptions, reviews, and recommendations
Product-use and ownership confirmations
Book covers or product images
Publisher, retailer, and purchase links
Suggested relationships between books, products, authors, and contributors
Participation agreements and disclosures
Affiliate and revenue-sharing records

Suggested product connections remain private until approved.

Contributor earnings information, retailer commission records, payment status, payment dates, tax details, and administrator notes are private and accessible only to authorized contributors, administrators, and service providers as necessary.

Clicks do not automatically create contributor earnings. If revenue sharing is enabled, earnings are based on eligible commissions actually received and confirmed.

6. Affiliate and Retailer Information

When you select a retailer or affiliate link, the retailer or affiliate network may receive information such as:

The referring page
Device or browser information
IP address
Affiliate or campaign identifiers
Information about a resulting purchase or transaction

Retailers and affiliate networks process information under their own privacy policies.

The PIO Calendar may receive transaction or commission information from an affiliate program, but we may not receive the purchaser’s complete identity or payment-card information.

7. Jobs Network Information

Job listings and application links may direct you to a third-party employer or application system.

The PIO Calendar generally does not receive information submitted directly through an employer’s external application process. Information you provide to an employer is governed by that employer’s privacy practices.

We may collect information submitted directly to The PIO Calendar for listing, correction, administration, analytics, or notification purposes.

8. AI-Assisted and Automated Features

The Platform may use automated or artificial-intelligence-assisted tools to:

Improve search and discovery
Summarize or classify content
Suggest relationships or categories
Identify duplicates or incomplete information
Assist administrators with review and quality control
Help visitors locate relevant public information

Information entered into an AI-assisted feature may be processed by The PIO Calendar or a service provider supporting that feature.

Do not enter confidential, sensitive, legally privileged, medical, financial, emergency-operational, or other restricted information into an AI-assisted search or prompt.

We do not intentionally use private account, submission, or communication data to train a general-purpose public AI model unless we first provide clear notice and obtain any consent required by law.

Automated recommendations and classifications may be reviewed, corrected, limited, or rejected by an administrator.

9. Cookies and Similar Technologies

We may use cookies, local storage, pixels, and similar technologies for:

Essential Website operation
Login and account security
Remembering preferences
Forms and submission workflows
Traffic and performance analytics
Email measurement
Affiliate-link attribution
Fraud and abuse prevention
Live-presence and navigation analytics

Some cookies are necessary for the Platform to function. Others may be optional depending on their purpose and applicable law.

You may control cookies through your browser settings and, where available, the Platform’s cookie controls. Blocking cookies may affect login, saved preferences, forms, analytics, and other features.

A separate Cookie Notice or consent interface may provide additional information about currently active cookies and providers.

10. How We Disclose Information

We do not sell personal information for money.

We may disclose information to the following categories of recipients:

Service providers

Providers that support:

Website hosting and infrastructure
Email delivery and measurement
Analytics and performance monitoring
Security, spam prevention, backups, and diagnostics
Forms, account management, and Website functionality
Payment or payout processing
Document, image, and media storage
AI-assisted or automated features
Technical support and professional services

These providers may process information only as needed to perform services for us, subject to applicable contractual and legal obligations.

Authorized users and organizations

Information may be disclosed to authorized account owners, organization managers, contributors, or Profile owners when necessary to manage records, resolve ownership, or complete an approved workflow.

Public disclosure

Information designated and approved for public display may be visible to anyone and may be indexed or copied by search engines and other services.

Legal and safety disclosures

We may disclose information when reasonably necessary to:

Comply with law, legal process, or a valid government request
Protect the rights, safety, security, or property of users, the public, PDR Strategies, LLC, or The PIO Calendar
Investigate fraud, abuse, unauthorized access, or violations of our Terms
Establish, exercise, or defend legal claims
Respond to copyright or other rights complaints

Business changes

Information may be transferred as part of a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, subject to applicable law and appropriate confidentiality protections.

11. Advertising and Targeted Advertising

The Platform may display sponsorships, featured content, affiliate links, or advertisements.

We do not currently sell personal information or knowingly use personal information for cross-context behavioral advertising.

If those practices change, we will update this Privacy Policy, provide appropriate notice, and offer legally required choices before applying materially different practices to previously collected information.

12. Email Communications and Choices

You may receive transactional or operational messages related to:

Account access and security
Invitations
Submissions and reviews
Organization or Profile management
Schedule changes
Contributor participation
Payment administration
Important policy or service announcements

These messages may be necessary to provide a requested service and may continue even if you unsubscribe from marketing emails.

Optional publications and marketing messages may include:

Weekly Digests
Monthly Roundups
Jobs alerts
Bookshelf or PIO Picks updates
Platform announcements
Promotional messages

You may unsubscribe from optional marketing communications using the link in the email or by contacting us.

We may retain limited suppression-list information after an unsubscribe request so that we can honor the request and avoid adding the address back to a marketing list.

13. Data Retention

We retain information only for as long as reasonably necessary for the purposes described in this Policy, including security, dispute resolution, recordkeeping, legal compliance, and Platform integrity.

Retention depends on the type of information:

Account information may be retained while an account is active and for a reasonable period afterward
Public and editorial records may remain available while they are relevant, accurate, or historically useful
Submission, consent, approval, and ownership histories may be retained to document authorization and editorial decisions
Invitation records may be retained to support security, delivery history, and conflict review
Email activity and analytics records may be retained for reporting and operational analysis
Security logs may be retained as reasonably necessary to detect and investigate misuse
Affiliate, commission, payment, tax, and accounting records may be retained for legally required periods
Backup copies may remain temporarily after information is removed from active systems

We may retain aggregated, de-identified, archived, or legally required information after an account or public record is deleted.

We periodically review retention practices and seek to delete or de-identify information that is no longer reasonably necessary.

14. Data Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we maintain.

These measures may include:

Access controls
Account authentication
Role and permission restrictions
Encryption in transit
Security monitoring
Software maintenance
Backups
Activity records
Service-provider review
Procedures for investigating suspected incidents

No Website, transmission method, or storage system can be guaranteed completely secure. You are responsible for protecting your credentials and notifying us about suspected unauthorized account activity.

15. Your Privacy Rights and Choices

Depending on where you live and whether an applicable privacy law covers our processing, you may have rights to:

Confirm whether we process your personal information
Access personal information associated with you
Correct inaccuracies
Delete certain personal information
Obtain a portable copy of information you provided
Opt out of certain targeted advertising, sale, or profiling practices
Withdraw consent when processing is based on consent
Appeal the denial of an applicable privacy request

You may also:

Update certain account or Profile information directly
Change notification preferences
Unsubscribe from optional marketing email
Request removal of public Profile information
Control certain cookies through available Website or browser settings

These rights may be subject to exceptions. For example, we may retain information needed for security, fraud prevention, legal compliance, tax records, disputes, suppression lists, or protection of other users’ rights.

We may need to verify your identity and authority before completing a request. Authorized agents may submit requests where permitted by law, but we may require proof of authorization.

We will not discriminate against you for exercising an applicable privacy right.

16. Global Privacy Control and Browser Signals

Where legally required and technically applicable, we will process recognized browser-based opt-out signals, such as Global Privacy Control, for the browser or device sending the signal.

Because we do not currently sell personal information or use it for cross-context behavioral advertising, an opt-out signal may not change ordinary essential, security, analytics, or account-related processing.

17. Children’s Privacy

The Platform is designed for a professional audience and is not directed to children under 13.

We do not knowingly collect personal information from children under 13. Accounts, contributor participation, and professional submissions are intended for individuals who are at least 18 years old.

If you believe a child has provided personal information, contact us so we can review and remove it when appropriate.

18. Third-Party Websites

The Platform links to third-party websites, retailers, registration providers, publishers, employers, social platforms, and other services.

Their privacy practices are governed by their own policies. We are not responsible for how a third party collects, uses, discloses, or protects information after you leave the Platform.

19. International Visitors

The Platform is operated from the United States. Information may be processed and stored in the United States or other locations where our service providers operate.

If you access the Platform from outside the United States, privacy and data-protection laws in your location may differ from those in the United States.

20. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in the Platform, service providers, legal requirements, or information practices.

The “Last updated” date will identify the current version.

If a change is material, we may provide additional notice through the Website, account interface, or email. We will not apply materially expanded uses of previously collected personal information retroactively without appropriate notice or consent when required by law.

Archived versions may be retained for reference.

21. Contact Information and Privacy Requests

Questions, requests, and concerns about this Privacy Policy or our information practices may be sent to:

PDR Strategies, LLC
Doing business as The PIO Calendar
PO Box 1501
Concord, NH 03302-1501

Email: info@pdrstrategies.com
Email: hello@piocalendar.com

Please use the subject line Privacy Request and describe your request clearly. Do not include passwords, Social Security numbers, payment-card numbers, or other unnecessary sensitive information.

We will review and respond within the period required by applicable law.